Administrative Support

Providing comprehensive administrative support, managing schedules, and coordinating tasks to ensure efficient office operations. Proficient in handling correspondence, organizing meetings, and maintaining accurate records. Dedicated to fostering a streamlined and productive work environment.

Administrative Support Responsibilities:

• Efficiently manage office tasks, including answering phones, coordinating appointments, and handling correspondence to facilitate smooth daily operations.
• Organize and schedule meetings, ensuring timely communication and preparation of necessary materials for seamless collaboration among team members.
• Maintain accurate records and databases, handling data entry, file organization, and document retrieval to support effective decision-making and reporting.
• Coordinate travel arrangements, expense reports, and logistical details to optimize executives’ and team members’ productivity during business trips.
• Demonstrate strong communication skills, acting as a liaison between internal departments and external parties, and addressing inquiries to uphold a responsive and professional administrative support role.

Recruitment:

• Spearhead the recruitment process for administrative support staff by creating job postings, reviewing resumes, and conducting initial screenings to identify qualified candidates.
• Coordinate and schedule interviews, ensuring a smooth and efficient recruitment process while maintaining clear communication with both hiring managers and prospective candidates.
• Conduct reference checks and collaborate with relevant stakeholders to make informed hiring decisions that align with the organization’s administrative needs.
• Manage onboarding procedures for new administrative hires, including orientation sessions, documentation completion, and integration into the workplace culture.
• Continuously assess and improve recruitment strategies to attract top talent, contributing to the development of a skilled and cohesive administrative support team.

Apply This Jobs Only Maltese and EU Citizens Only